November 22, 2006

Issues with default Windows/Office settings

Category: Navigating Windows XP

I found that these default Windows/Office settings get in the way of using Dragon smoothly:

"Condensed" menus in Office programs
When I say "File" in Microsoft Word, it's much easier if i can see all of the options on the file menu straight away.
The fix: follow these instructions.

Long start menu shortcut names in Office 2003
I find I am not able to say "start Microsoft Word". Instead, I have to say "start Microsoft Office Word 2003".
The fix: navigate to the start menu shortcuts for office 2003 programs. On my computer, this is C:\Documents and Settings\All Users\Start Menu\Programs\Microsoft Office. Rename each program shortcut to a short, unique name you'll remember. I renamed mine as "Word", "Excel", etc.

The ever-growing and shrinking system tray on the lower right
Perhaps this is just a personal preference, but I wanted to show all taskbar icons at all times (see step 17 of this article for instructions). Then I could easily access ones I did use, and delete unwanted icons. Doing so reduces the number of programs that launch on start-up. Or rather, reducing the list of start-up programs reduces the number of icons in the system tray.

By default Windows Explorer shows files and folders in tile view, and does not show hidden files
I like to view files as a list and view hidden files by default.

By default .rtf files created in Dragon pad will open in Word
The fix: it doesn't seem possible to associate the .rtf file type with Dragon pad. But one compromise is to select a .RTF file and associate it with WordPad.

Although not strictly a Windows setting, while doing the above I found it useful to create a Vocola command for inserting curly quotes, with thanks to the authors of this forum post.

You don't have to understand how Natlink/Vocola works to use any of the Vocola commands on this site or on speech wiki

Just follow this procedure to incorporate a Vocola command into your Dragon setup:

1. Install Natlink/Vocola.

2. Restart your computer.

3. If the command is for a particular application, open that application and say "edit VoiceCommands" OR If the command is global, say "edit global VoiceCommands".

A blank command file will display.

4. Copy the Vocola command that you want to use to the clipboard (from this site or from speech wiki).

5. Go back to the command file you just displayed, and paste the command on a new line anywhere in the file.

6. Say "refresh macros" to save the commands.

7. Close the command file window.

You're now able to use the new command.

NOTE: Natlink/Vocola is free, versatile and compatible with all editions of DNS (you can even use it to create commands with Standard editions), but it has its quirks. If you're looking for a complete command set with user support, you may want to consider a buying product like Knowbrainer or hiring an SR professional to customise commands for you.

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